Campus Involvement

Updated March 5th, 2021 | 12:30pm

These guidelines are subject to change in accordance with the latest guidance from the University, state and federal guidelines. Please refer to the Center for Campus Involvement website for the most up to date guidelines for student organizations

The Campus Maize and Blueprint website informs the University of Michigan of how to live, learn, and work in an innovative, in-person 2020-21 academic year. With more than 1,600 co-curricular, student-run clubs and organizations on campus, the following public health-informed safety measures provide guidance for student leaders as they plan and develop their activities for fall semester. The safety measures will be updated as necessary. The Center for Campus Involvement (CCI) within University Unions in Student Life provides advising and resources for students as they lead their organizations.

Downloadable Version: PDF

Infographic: PDF


Michigan Department of Health and Human Services Order

The Michigan Department of Health and Human Services issued an updated Gatherings and Face Mask Order on March 2nd, 2021, and are scheduled to go into effect on March 5th 2021. This Order impacts student organization operations. The following policies for RSOs at the University of Michigan-Ann Arbor will go into effect starting March 5th, 2021.

We at the Center for Campus Involvement know that this pivot brings a range of challenges and difficulties for you, your involvement, and your student organizations, particularly the many student organizations that have been adhering to public health measures in your work. Here is what the MDHHS Order means for student organizations (Note: Please be aware that these policies will also shift based on any updates or extensions of the MDHHS Order)

Jump to a Section

  1. Student Organization In-Person Gatherings
  2. Organized Sports/Rehearsals/Performances
  3. Travel
  4. Student Organization Finances
  5. Sponsored Student Orgs
  6. Support and Resources
  7. Community Care and Accountability

Student Organization In-Person Gatherings: 

  • CCI urges all RSOs to adapt their meetings, events, and experiences into virtual formats whenever possible. CCI is here to support RSOs in re-imagining how to continue to hold virtual time-honored events, traditions and gatherings that are meaningful, effective and safe. 

  • No indoor RSO events, programs, meetings or gatherings of any kind may exceed the State of Michigan, City/County, and U-M capacity limits. Currently, indoor gatherings are limited to a maximum of 15 individuals from no more than 3 different households in residential settings, and a maximum of 25 individuals in non-residential settings with masking and 6ft distancing at all times. 

    • "Household” means a group of persons living together in a shared dwelling with common kitchen or bathroom facilities. In dwellings with shared kitchen or bathroom facilities occupied by 20 or more unrelated persons, households are defined by individuals who share a bedroom.

    • RSOs seeking to host an in-person, indoor event exceeding the gathering size limit receive co-sponsorship from a University department for the event via the completion and submission of the Single-Event Sponsorship Form to the CCI. Forms must be submitted at least one week prior to the event. 

  • No outdoor RSO events, programs, meetings or gatherings may exceed the State of Michigan, City/County, and U-M capacity limits. Currently, outdoor gatherings are limited to 50 individuals in residential settings, or 300 individuals comprising in non-residential settings with masking and 6ft distancing at all times. 

  • All RSOs hosting indoor and outdoor events, programs, and meetings must adhere to public safety measures of 6 feet physical distance between participants from households and require face coverings for all participants at all times. 

  • RSOs should post signage at in-person events that remind participants of public safety measures. 

  • Authorized Signers that sign space use agreements for events, programs, and meetings are responsible on behalf of the RSOs to ensure the group is adhering to public health-informed safety measures. 

  • The University of Michigan requires all students, staff, faculty and visitors to wear a face covering that covers the mouth and nose while anywhere on campus grounds. This includes when inside buildings, outdoors and on U-M transportation. Limited exceptions for face coverings apply. Please refer to the University of Michigan Face Covering Policy for COVID-19 for more detailed guidance. 

  • Weekly COVID-19 testing through the University is mandated for both undergraduate and graduate UM-Ann Arbor students who fall under certain criteria, including student organization activities using campus facilities. 

  • RSOs must collect and keep accurate attendance records of participation at in-person events/programs/meetings. Event organizers must keep attendance lists on file for at least 30 days following an event/program/meeting/etc. When directed by U-M administrators, RSOs are required to inform members/participants if the organization is alerted to possible COVID-19 exposure at the events/programs/meeting. If RSOs learn of students who tested positive for COVID-19 that attended in-person events/programs/meetings, the RSO should notify CCI immediately at uminvolvement@umich.edu.

  • Any in-person RSO event/program/meeting, on-campus or off-campus, must include a written plan to implement all public health safety measures, including a communication plan with participants. The event plan should include a designation of one or more student leaders to serve as safety measure coordinators to ensure implementation of all safety measures and remind participants of the expectations. Upon request by CCI, the written plan must be provided within 24 hours. A fillable template for a COVID-19 plan is available by clicking here.

  • Exposure to COVID-19 mandates a self-isolation/quarantine period, and organizations must not permit individuals that have been exposed to COVID-19 to join in-person events, programs, and meetings until those individuals have completed their self-isolation/quarantine period.


Organized Sports/Rehearsals/Performances

  • Gatherings for the purpose of non-contact sports/exercise are permitted beyond the general size limits, provided that participants maintain 6 feet of distance from each other and face coverings are worn at all times. 

  • Gatherings of participants for the purpose of organized contact sports practice and competition are permitted beyond the general size limits, provided that participants remain masked at all times, or, for sports where it would be unsafe for participants to remain masked at all times, all participants are tested consistent with the requirements outlined on pages 7-8 of the MDHHS Guidance for Athletics. Additionally, all participants must maintain 6 feet of distance from each other when not engaged in play. 

    • Contact sports”, or sports involving more than occasional and fleeting contact, include but are not limited to the following:

      • Football, basketball, rugby, field/ice hockey, soccer, lacrosse, wrestling, hockey, boxing, martial arts with opponents, etc

    • “Organized sports” means competitive athletic activity requiring skill or physical prowess and organized by a sports organizer

    • “Sports organizer” means an association or other organization that sets and enforces rules to ensure the physical health and safety of all participants for an organized sport. 
    • Gatherings of non-participants for the purpose of observing sports practice and competition are not permitted unless the gathering is occurring at a sporting venue that is enforcing MDHHS capacity guidelines. (Ex - Rec Sports facilities) 

    • The MDHHS encourages all sports organizers, even when not specifically required, to administer a testing program as outlined in the Guidance for Athletics document 

  • Gatherings that occur at entertainment or recreational facilities, including auditoriums, concert halls, performance venues, or sporting venues, are permitted beyond the general size limits and are subject to the distancing/masking requirements set forth by venue and rehearsal space operators such as SMTD/STAC/etc.

  • Because of the increased likelihood of virus transmission by respiratory spread through physical closeness during performances, the IdeaHub Movement Studios and the IdeaHub Creation Studio in the Michigan Union are closed until further notice.


Travel

  • U-M is currently under a COVID-19 Travel Restriction until further notice, meaning RSOs are not able to travel internationally, and domestic travel is severely limited at this time. Details are on Global Michigan.

  • RSOs are prohibited from travel outside of the state of Michigan, and overnight travel.

  • Any students traveling outside of the University of Michigan-Ann Arbor campus and within the state of Michigan for student organization business must complete the Student Registration for Engaged Learning Activity form provided by U-M Engaged Learning

  • Student organizations are required to adhere to the wearing of face coverings, minimum of 6ft distance between all participants, and all gathering size limits even if the student organization activity occurs off-campus.

  • University of Michigan fleet vehicle reservation requests will not be approved until further notice. Reservations that were approved for the 2020/21 academic year will be cancelled.

  • CCI urges RSOs not to bring guests to campus. RSOs are responsible for ensuring any campus guests are fully aware of and completely adhere to all applicable University policies regarding COVID-19.


Student Organization Finances

  • There is currently no freeze on Student Organization Accounts Service (SOAS) accounts or funds. They will not be subject to the same spending limits as the rest of the University of Michigan. 

  • Sponsored Student Organizations (SSOs) should consult with their sponsoring unit/department before spending for assistance in financial planning and/or approvals required for use of University allocated funds.  

  • With current U-M financial restrictions and the possibility of limited resources in funding sources, RSOs should budget for the year accordingly. 

  • Fundraising policies remain the same. All RSOs should be mindful that with limited in-person events, there may not be as many options to fundraise. 

  • When registering for virtual events, conferences, or any other limited in-person programs that require a deposit or advance payment, RSOs should read contracts or other written agreements carefully to ensure a refund policy if activities are cancelled due to COVID-19


Sponsored Student Organizations

  • SSOs must follow any additional public health-informed guidelines and policies set forth by their respective University of Michigan sponsoring unit/department. CCI strongly recommends that RSOs connect with their sponsoring unit to discuss any changes to the SSO Agreement.

  • As SSO Advisors need further assistance in understanding the COVID-19 Policies for RSOs, please have faculty and staff advisors contact CCI at uminvolvement@umich.edu


Student Organization Development and Support: 

  • Student leaders can sign up for a Leadership Consultation appointment on a variety of topics, such as transitions and change management, for student organizations. 

  • Visit the Planning Guide for Student Organizations for advice on virtual meeting best practices, engaging your members & the campus community, and much more.

  • Check out the CCI Facebook page and CCI Twitter feed to engage in valuable, topical content and learn about upcoming virtual programs for stress-relief and socialization. 

  • Check out the Happening Calendar for the latest upcoming campus programs.

  • Visit the CCI website to chat live with one of our Organization Peer Advisors for immediate help, or send your questions to uminvolvement@umich.edu. We will do our best to answer your questions and concerns. 


Community Care and Accountability 

All RSOs must act in a manner that demonstrates respect, safety and care for others to ensure the well-being of our community. As leaders in the community, following the Wolverine Culture of Care, RSOs have the opportunity to model exceptional public-health informed practices and center the needs of others. CCI encourages self-education on health-positive, fact-based information as well as spreading awareness of the disparate impacts and realities of COVID-19 in marginalized and vulnerable communities. While it is important for RSOs to understand public health-informed safety measures, it is also important to have a pathway for educating and holding the RSOs accountable.

In accordance with the Standards of Conduct for Recognized Student Organizations, students, faculty, and staff can submit a report to CCI if student organizations are not following public health-informed safety measures. RSOs are subject to the COVID-19 Accountability Pathway as part of the SOAR process if they do not follow public health-informed safety measures.


Previous Versions

As a courtesy and for your records, CCI will provide all previous versions of these guidelines, but only the guidelines listed above this section apply to current and future events. Previous versions listed below are provided for REFERENCE ONLY and do not reflect the current RSO guidelines detailed on this page.

Version 1 (Replaced August 20, 2020): PDF

Version 2 (Replaced August 26, 2020): PDF

Version 3 (Replaced September 18, 2020): PDF

Version 4 (Replaced October 8, 2020): PDF

Version 5 (Replaced October 20, 2020): PDF

Version 6 (Replaced November 3, 2020): PDF

Version 7 (Replaced November 17, 2020): PDF

Version 8 (Replaced December 9, 2020): PDF

Version 9 (Replaced January 14th, 2021): PDF
 
Version 10 (Replaced January 27th, 2021): PDF
 
Version 11 (Replaced February 8th, 2021): PDF
 
Version 12 (Replaced March 5th, 2021): PDF