The use of Diag boards, Diag banners, Table Tents, and the Michigan Union banner is determined by lottery. A lottery is conducted three times per year:
Early September for Fall semester
Early January for Winter semester
Mid-April for Spring/Summer and September
For Diag boards and Diag banners, groups that apply are randomly assigned an appointment time during "Lottery Week." These appointments happen on either Monday, Tuesday, or Wednesday; this varies from semester to semester based on SORC student staff class schedules. A representative from the group must go to the SORC on the designated date and time to reserve spaces.
For Table Tents and the Michigan Union banner, groups that apply will either win a space, or not. There are no appointments; winning groups simply need to complete a contract to claim their space. There is no lottery for the Michigan Union banner or Table Tents in the Spring/Summer.
Very important things to know:
If you enter the Union banner lottery and/or the Table Tent lottery, there is no appointment. You will either win a space, or you won't. You'll be instructed how and when to accept the space and complete a contract to make it official.
For the Fall and Winter lotteries, if you enter both the Diag board and Diag Banner Pole lotteries, you will have two separate appointments. For the Spring lottery, you will reserve both Diag Boards and Diag Banner Poles at the same appointment. Plan to arrive 10 minutes before your scheduled appointment time.
At your appointment, a SORC reservationist will guide you through the available spaces. Please consult Diag board maps and Diag banner maps in advance and prepare a list of your preferred locations. It can be a struggle to fit over a hundred appointments into one day and stay on schedule, so it helps greatly if you make a list of preferred locations ahead of time.
Each group is granted a 10-minute grace period, after which the appointment is forfeited. SORC staff members enforce this grace period very strictly. If you come 11 minutes late, do not expect that an exception will be made for you. You are not just 1 minute late; you are 21 minutes late.
Missing an appointment because you were in class is not an acceptable excuse. When you learn what your lottery appointment time is, you must arrange for another group member to attend your appointment if it falls during a class. To minimize the likelihood of this, all appointments are scheduled in the afternoon and evening.
Availability of spaces after the appointments, especially for the Fall and Winter lotteries, is verylimited.
In other words...DON'T MISS YOUR APPOINTMENT!!
Full payment is due by 4:45 PM on the Thursday of lottery week, after all lottery appointments are finished. If you fail to pay for your reserved spaces by this deadline, they will be canceled and later offered to groups who did not get spaces. SORC management will grant extensions to the deadline under extenuating circumstances, by request only. To request an extension, call SORC at least one hour before the payment deadline.
If your organization wins one of the four available Table Tent spaces each week, you must simply accept them and pay for the weekly space rental by stopping in at SORC during lottery week, anytime before the Thursday 4:45 deadline. Hint: if you're coming for a Diag board or Diag banner appointment, the charge for Table Tents can easily be added to your contract then. This would not only save you a trip, but you may be eligible for a 10% discount!
In order to speed up the process and provide the best possible service, the sale of materials, use of computers, cash-payment use of the copy machine, use of the fax machine, and reservation of other SORC services may be suspended during lottery appointments. All of these services will resume the day after lottery appointments are finished.