The use of Diag boards, Diag banners, Table Tents, and the Michigan Union banner is determined by lottery. A lottery is conducted three times per year:
Early August for Fall semester
Early December for Winter semester
Late April for Summer
For Diag boards and Diag banners, groups that apply are randomly assigned an appointment time during "Lottery Week." A representative from the group must join SORC staff via video call on the designated date and time to reserve spaces.
For Table Tents and the Michigan Union banner, groups that apply will either win a space, or not. There are no appointments; winning groups simply need to complete a contract to claim their space. There is no lottery for the Michigan Union banner or Table Tents in the Summer.
Very important things to know:
If you enter the Union banner lottery and/or the Table Tent lottery, there is no appointment. You will either win a space, or you won't. You'll be instructed how and when to accept the space and complete a contract to make it official.
For the Fall and Winter lotteries, if you enter both the Diag board and Diag Banner Pole lotteries, you will have two separate appointments. For the Summer lottery, you will reserve both Diag Boards and Diag Banner Poles at the same appointment. Depending on the demand, there might not be a lottery for Summer reservations. Plan to arrive 10 minutes before your scheduled appointment time.
At your appointment, a SORC reservationist will guide you through the available spaces. Please consult Diag board maps and Diag banner maps in advance and prepare a list of your preferred locations. It can be a struggle to fit over a hundred appointments into one day and stay on schedule, so it helps greatly if you make a list of preferred locations ahead of time.
Each group is granted a 10-minute grace period, after which the appointment is forfeited. SORC staff members enforce this grace period very strictly. If you join the video call 11 minutes late, do not expect that an exception will be made for you. You are not just 1 minute late; you are 21 minutes late. By then we will be assisting another client.
Lottery appointments happen during class hours. When you learn what your lottery appointment time is, you must arrange for another group member to attend your appointment if it falls during your class. Any member of your organization can reserve spaces for your group, but this MUST BE DONE AT YOUR SCHEDULED APPOINTMENT TIME.
Availability of spaces after the appointments, especially for the Fall and Winter lotteries, is very limited.
In other words...DON'T MISS YOUR APPOINTMENT!!
If you fail to finalize the contract before the deadline, the spaces you reserve will be canceled and later offered to groups who did not get spaces. SORC management will grant extensions to the deadline under extenuating circumstances, by request only. To request an extension, call SORC at least one hour before the payment deadline. Finalizing a contract means:
An authorized signer acknowledges Content and Construction requirements (more below).
An authorized signer authorizes the charge to your shortcode.
Note: the authorization is legally binding, but the charge will be processed the week before your reservation begins.
If your organization wins one of the four available Table Tent spaces each week, you must simply accept them and pay for the weekly space rental by emailing us during lottery week, anytime before the deadline. Full instructionsi for the Table Tent lottery here. Pro tip: if you reserve at least 3 SORC advertising services for the same reservation period, you are eligible for a 10% discount!
In order to speed up the process and provide the best possible service, the sale of materials, use of the fax machine, and reservation of other SORC services may be suspended during lottery appointments. We are not able to inflate or deliver balloons during lottery week. All of these services will resume after lottery appointments are finished.