Below are questions CCI often gets emailed about. If you don't see your question here, please reach out to us at [email protected]
Topics Covered:
Questions Start Here:
Q: What do I need to do for my organization for the next school year?
A: Registration needs to be completed by September 30th for the organization to remain in good standing. Please allow our staff 3-5 business days to process these submissions. Additionally, allow our software system a couple hours to update after a change is made.
Q: How do I submit a registration?
A: Visit maizepages.umich.edu. Select Organizations > Scroll Down > Register an Organization > Search Your Organization > Register and complete the form.If frozen:As long as you are listed on the roster of the organization you can take the following steps to re-register the organization:
- Log-In To Maize Pages
- Select their name in the top right corner
- Select My Memberships
- Select Current Memberships
- Select Organization Site
- Select Manage Org
- Select Re-Register Organization
Q: How do I know if my submission wasn’t completely submitted? What is the status of my submission?
A: Visit maizepages.umich.edu. Select your name in the upper right corner of the page and click Submissions. This will redirect you to a list of all the forms you have ever opened along with their status. If any of them say “In Progress” that means your form was never submitted. Your information from the last time you worked on this form. If you believe it to be ready for submission you should be able to click the form and submit.
Once your application is correctly submitted, then please allow for 5 business days for processing.
Q: What do the colors by my organization’s name mean when I search it on Maize Page?
A: If you see a blue bar that says “Register” that means your organization has yet to be approved for the current school year. If you see a gray bar that says “Not Available” that means your organization is registered for the current school year.
Q: How do I nominate authorized signers?
A: You will have to log into the SOAS Dashboard and click on "Registration" in the upper left corner. About halfway down you will see "Groups Eligible for Signer Registration," click on that link to nominate. To nominate someone, they must be on the organization's roster. You can add them on Maize Pages. Once they accept their invitation, you will see them on the list to nominate.
Keep in mind, once you nominate 3 or more you cannot nominate more until they are confirmed as signers. You should nominate everyone who needs to be a signer for the 23-24 year. Signer status does not transfer over from year to year and they must take OrgEssentials each year.
Q: My org is frozen! How do I register?
A: To complete the registration process, please do the following:
- Log-In To Maize Pages
- Click the icon at the top right corner of the page and choose ‘Manage’
- Select your organization from your membership list
- Click the blue ‘Re-Register’ button
Q: I’ve submitted my registration. When will my org be unfrozen?
A: If your org was frozen for not completing registration, your org will be unfrozen once our team has reviewed and approved your registration submission. You will then need to nominate at least 3 Authorized Signers and have your Authorized Signers approved by SOAS to finish the registration process and avoid becoming frozen again.
Q: I completed registration already! Why was my organization frozen?
A: Please reach out to us at [email protected] - there are several reasons why this may have happened, such as being in deficit.
Q: How do I register a new organization?
A: First, you must attend New Organization Orientation. You must register for this on Sessions @ Michigan. At this session, you will find out more about the registration process on how to become a recognized student organization. Click here to sign up on Sessions.
Q: What is New Organization Orientation?
A: New Organization Orientation will cover the basics of student orgs, Maize Pages org registration and authorized signer processes, and answer questions you have about setting up your org. At least one representative of your student org will need to attend orientation for your org to begin registration.
Q: I can’t make any of the group orientation dates. Can I set up an individual session?
A: Yes, please reach out to [email protected]. The New Organizations team will help you to set up an individual session.
Q: Do I have to have my new organization registered by the September 30th registration deadline?
A: No, New organizations are able to form year round. Only existing recognized student organizations are required to re-register between March 15th and September 30th.
Q: How do I nominate authorized signers?
A: Upon submitting a successful re-registration, the individual that submitted the registration (now the Primary Contact) will receive a confirmation email from our office. Within this email they will find a link that redirects them to their SOAS page that tells them how to nominate Authorized Signers.
Q: I am having trouble nominating Authorized Signers, what do I do?
A: Please reach out to us at [email protected] - there are several reasons why this may have happened.
Q: How do I transfer leadership of my organization?
A: Whomever completes the organization’s re-registration will become the Primary Contact for the next school year. If you’re an outgoing leader be sure to have whomever you are transitioning leadership to complete this process. If you are an Authorized Signer you should be able to appoint other leaders under the “Edit Roster” feature found under “Manage Organization”.
Q: How do I update my organization’s Maize Page?
A: You should be able to update all of your organization’s information by re-registering for the next school year. If you have already re-registered, you should be able to make changes by using the “Manage Organization” feature off of your organization’s page. You must be a Primary Contact to see this feature. The person who completes registration for an organization is the Primary Contact.
Q: How do I turn my VSO into an SSO?
A: Visit campusinvolvement.umich.edu > Student Organizations > Forms & Quick Links. You will need to complete the Sponsored Student Organization Agreement and upload it to the VSO to SSO Request form found on the same page.
Q: Who will sponsor my organization?
A: Any university department can sponsor a student organization. Unfortunately, CCI cannot nominate sponsors for a student organization. However, we urge groups to find departments that share similar values with the group. For instance, you could urge a multi-cultural dance group to connect with SMTD or MESA regarding a sponsorship.
Q: How do I maintain my SSO status?
A: Each year when your organization re-registers it must upload a Student Organization Sponsorship Agreement to its re-registration.
Q: How do I change my organization’s name?
A: Complete the entire re-registration process under your organization’s current name. Once everything is approved, visit campusinvolvement.umich.edu > Student Organizations > Forms & Quick Links > Student Organization Name Change. If you select the part that says “pdf/doc” you will be redirected to a sheet that must be completed. You will then upload this sheet to the form you are redirected to when you click “Student Organization Name Change”.
Q: Can my group table on the Diag?
A: If you are an active student organization (or Department) you must fill out the reservation form off our website. If you are an inactive organization, you must first become active to reserve the Diag. If you are not a student organization, you may not, under any circumstances, table on the Diag. Non-university affiliated groups must go through the city of Ann Arbor to receive a permit to table. These tables will typically be located on the corner of North U and State St.
Q: How do I reserve the Diag?
A: Visit campusinvolvement.umich.edu > search “Diag” > select “Diag Reservations” > Diag Reservation Application. If you need a refresher on Diag rules and procedures select “Central Campus Diag/North Campus Grove Policies” after searching “Diag”.