When approaching or being approached by a student organization, you have a few duties before the sponsoring relationship even begins:
1. Meet with the students
You should meet with the students to determine what they will need from you and what you can provide. This conversation can be the foundation for the agreement.
2. Negotiate your sponsoring relationship
Negotiate fairly with the needs of the organization and your unit in mind. Some of the topics you will want to carefully consider are: What benefits you are conferring? What requirements are you making of the organization?
3. Complete the Sponsored Student Organization Agreement
At the end of the negotiations, you and the organization should complete the Sponsorship Agreement with a level of specificity that clearly illustrates the substantial relationship.
4. Notify affected offices, including the Center for Campus Involvement
Once the SSO Agreement is signed, you should contact those affected by the decision to sponsor. This may include your development officer, your line of authority for signing contracts, the administrative personnel, and any other providers of benefits.
You must provide a copy of the SSO Agreement to the Center for Campus Involvement. CCI maintains a list of all SSOs and will ensure that the organization is listed as sponsored on Maize Pages. This student organization database is used by staff all around the University to verify that student organizations are sponsored before processing a request for University benefits.
CCI must also be informed of any changes in the sponsoring relationship that occur at any time.