The SOAS “banking system” is different from the usual banking system with which you may be familiar. SOAS serves as your financial advisor and will issue checks from the University on behalf of your organization. Checks will be issued based on your request and pending verification of the information provided. SOAS cannot issue checkbooks, credit cards, or cash advances to student organizations. If any special situations arise, SOAS will work with your organization to find a solution. Before any payments are processed, SOAS will verify the following required information:
- The student organization’s information and ability to process funds
- Purchase request form is filled out by an authorized signer
- Required supporting documentation is brought to the SOAS Office
- There are enough funds available in the account to cover the disbursement
If any of the required information is invalid or missing, the attempted transaction will not be completed. Any transactions that will place an account under the minimum balance of $10.00 will be held until sufficient funds are deposited into your account. Student organizations may NOT purchase alcoholic beverages, tobacco products, firearms, ammunition, gasoline/fuel, or pay for traffic/meter violations. Gift cards above $50 or that can be used at any vendor that offers a prohibited item will also not be accepted.
All payment requests (except transfers) require supporting documentation to ensure that funds derived from University sources are properly accounted for, and that no funds are used for private gain. All supporting documentation is kept on file in SOAS and is available for in-office inspection by authorized signers on the account. SOAS reserves the right to determine what constitutes adequate supporting documentation.