What is registration? Registration is the process that keeps your organization’s details up to date and recognized by the Center for Campus Involvement (CCI) and Student Organization Account Service (SOAS).
What does registration entail? Registration involves four steps:
- Maize Pages registration (including renewing your constitution every other year)
- Authorized Signer Management
- Org Essentials
- SOAS and CCI Approval
My org registered last year. Do we have to register again? Yes! Each organization must register every year.
When do I have to be registered? If your organization plans to participate at Festifall or Northfest, you must complete all steps of registration by July 31, 2020. All organizations must be registered by September 30, 2020.
- April 1: Registration for the 2020-21 school year OPENS
- July 31: Registration must be COMPLETE for student organizations wishing to participate in Festifall & Northfest (see below for how to apply for Fest tables!)
- September 30: Registration CLOSES.
How long does the registration take? Once you've completed all the steps of registration, your registration still must be approved by CCI and SOAS. This can take between 5-14 business days, so please prepare accordingly.
What happens if I don’t meet the deadline? Your organization will be “Frozen.” You won’t be recognized by CCI and you won’t have access to your student organization account through SOAS until you complete the registration process.
Who should I talk to if I have questions about registration? The Organization Peer Advisors (OPAs) are here to help! Make an appointment with an OPA on the registration meeting appointment calendar here.
How do I know if I've already completed registration? If we have already approved/denied your application, you should have received an email from Maize Pages with that message, so the first step is to check your inbox! Additionally, you can check on your organization's Maize Pages profile to see if we've processed your registration application. Check out the video below to see how to find that section.
1. Maize Pages Registration
- Log into Maize Pages
- Select the "Organizations" tab
- Click "Register an Organization" on the left-hand side of the screen
- Click the blue "Re-Register" button next to the relevant organization under "Re-Register Existing"
Video Maize Pages Walkthrough:
Every other year, your organization is required to renew and update your constitution to be approved by the Center for Campus Involvement. This year, constitutions will be required for organizations with names starting with the letters A-L. When you complete the registration form, you will upload an updated copy of your constitution as well.
Please refer to the mock constitution provided by the Center for Campus Involvement as an example.
Note about constitution content requirement change: Organizations must remove the verbiage “unless permitted by university policy for gender-specific organizations” from the non-discrimination clause. Organizations are free to remove the entire non-discrimination clause from their constitution if they so desire, but the above verbiage must be removed.
Please be aware that this is a change to the wording of the statement only, and does not alter the University/CCI’s commitment to equity and inclusion in student organization operations.
Your organization can update your constitution even if it’s not required of you this year! Organizations with names starting with the letters M-Z, numbers or symbols (@, #, $, etc.) can submit updated constitutions HERE.
2. Authorized Signer Nomination & Management
Each year, you must nominate at least 3 members of your organization to be Authorized Signers. You can do this in Maize Pages. Each of those new signers will have to accept their nominations from the email they receive from SOAS.
Authorized Signers for 2019-2020 will remain active until an organization completes re-registration and designates new Authorized Signers, or until the September 30 deadline, whichever occurs first.
3. Org Essentials
Organization Essentials is required training for all Authorized Signers within an organization designed to share basic knowledge on student organization policies and procedures on campus.
The training consists of four focus areas which include Leadership, Policies, Finance, and Meeting/Events. Organization Essentials is offered online through Canvas. All Authorized Signers must complete this training as part of the registration process for student organizations.
Failure to have all Authorized Signers complete the training before the September 30 registration deadline will result in your organization becoming frozen.
4. SOAS + CCI Approval
You will be notified of approval from SOAS (for authorized signer management) and CCI (for Maize Pages/Constitutions). Registration is reviewed on a rolling basis. From registration submission to approval is at least a two-week process.