The gift would be processed by the appropriate University unit in conjunction with the Office of University Development. Once processed, the funds must be transferred into the appropriate account, including that of an SSO or a University department’s account. The determination of whose account is appropriate may be set out in the gift agreement or may be decided on the basis of who is the best party to administer the allocation of funds.
It is strongly recommended that whenever possible, the allocation process should be student directed and led.
Once the funds are in the appropriate account, that organization must establish a method of disbursement that is mindful of the contributor’s intent. This process may be a granting process that is established with each gift, or it may only require a small change to an existing funding process.
Once a disbursement decision has been made, if the student organization and the appropriate unit’s development office decide that the gift should be accepted, it is strongly recommended that the funds be deposited into the student organization’s account as soon as possible. Student organizations that use the funds from gifts must supply a final report that describes how the funds were used in fulfilling the intent of the contributor to the granting SSO or unit.